Office Coordinator

Job Overview:
We are seeking a highly organised, proactive, and detail-oriented Office Coordinator to join our Lagos office. This role is integral to the smooth day-to-day running of office operations, ensuring an efficient, professional, and well-managed workplace.

Duties and Responsibilities:
Main point of contact for all office related queries. Manage all administrative services including mail distribution, shipping and receiving, supply inventory, and front-line office support. Develop and maintain strong relationships with vendors and landlord, represent the company at building facilities meetings. Maintain the condition of the office and arrange for necessary services and maintenance including managing overall standards. Responsible for purchasing and maintaining adequately stocked kitchens and office supplies, restock paper and printer consumables, and general upkeep of office equipment. Establishing and maintaining office policies and procedures. Ensuring the office remains compliant with all Health and Safety legislation, managing emergency procedures (such as fire alarm drills), creating and updating risk assessments. Maintaining security" style="border-bottom: 1px dotted #007bff !important;">security, welcoming guests, issuing access cards. Organise and coordinate staff travel requirements. Providing support to the finance department, recording supplier invoices received, managing corporate credit card and petty cash expenses in accordance with purchasing policy. Coordinate with HR for new starters, preparing new starter paperwork, assist with on-boarding and arranging relevant office inductions for new starters. Organise and coordinate staff shuttle services, including scheduling, vendor liaison, and ongoing service management to ensure reliable transport arrangements. Manage parking permit allocation and administration for staff, ensuring accurate records are maintained.

Required Qualifications:
Prior administrative/operations office experience. Proven organisational and logistical skills. Interpersonal skills with the ability to communicate effectively and confidently at all levels both verbally and written. Creative thinker, quickly pinpointing problems and finding creative solutions. Ability to work effectively under pressure and to manage own workload to meet deadlines. Preferably First Aid and Fire Warden Trained. Good knowledge of MS Office Suite. Pragmatic problem solver with a proactive approach to work. Team player with the ability to work independently. Strong attention to detail. Approachable, friendly and flexible.

Additional Notes:
What can we offer? Private Healthcare Scheme, Contributory Pension Plan, Group Life and personal accident cover with COVID cover extension, Employee transit support, Breakfast, Leave entitlement, Celebration Moments, Learning and development options.