Administrative Support

Job Overview:
You will provide service in the day-to-day delivery of responsive, effective, and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable.

Duties and Responsibilities:
Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents. Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages). Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, update payment tracker, travel authorizations, travel advances, visas, etc.). Compile data, perform data entry and data verification in relation to general administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.). Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities. Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc. Prepare and share utility reports (e.g. monthly generator usage report, office space allocation reports, etc.). Ensure regular update of Assets and inventory for the office. Support Internet of Things (IOT) initiatives in the Maiduguri office through guidance of the Senior Administrative Manager. Support Climate action initiatives in the Maiduguri office through guidance of the Senior Admin Manager.

Required Qualifications:
Good time management skills with ability to work on multiple tasks. Strong customer service orientation with good communication and interpersonal skills. Proactive, resourceful, solutions oriented and results-oriented.

Experience:
Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment. Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Languages:
English

Additional Notes:
Must be willing and able to travel up to 25%.