HR & Executive Support Officer

Job Overview:
The HR & executive support officer will serve a dual function: managing the company's day-to-day human resources operations and providing high-quality administrative and virtual support to the executive team.

Duties and Responsibilities:
Manage end-to-end recruitment processes, job posting, candidate screening, interview coordination, and onboarding. Maintain accurate and up-to-date employee records, contracts, and HR documentation. Administer staff attendance, leave management, and absence tracking. Support the implementation and enforcement of HR policies, the employee handbook, and company procedures. Coordinate staff performance review cycles and maintain appraisal records. Handle employee relations matters with professionalism and confidentiality, including disciplinary processes, grievance procedures, and conflict resolution. Process monthly payroll inputs including PAYE computations, pension deductions, and HMO enrolments in coordination with the finance team. Ensure compliance with Nigerian law" style="border-bottom: 1px dotted #007bff !important;">labour law, ITF, NSITF, and pension regulations. Drive staff engagement initiatives, welfare programmes, and internal communications. Maintain the company's organisational chart and support workforce planning. Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements. Draft, proofread, and send correspondence, reports, and communications on behalf of the executive. Prepare presentations, briefing notes, and meeting agendas as required. Take accurate minutes during management meetings and track action points to completion. Handle confidential information and sensitive communications with the utmost discretion. Conduct research and compile information to support executive decision-making. Manage incoming communications, emails, calls, and messages and prioritise responses appropriately. Coordinate logistics for company events, staff activities, and external engagements. Follow up on pending tasks and deliverables across departments on behalf of the executive.

Required Qualifications:
Minimum of a B.Sc. in human resources management, business administration, industrial relations, or a related field. Professional membership or certification in HR (CIPM, SHRM, or equivalent) is a strong added advantage. Minimum of 3 years of experience in an HR role, with at least some exposure to executive or administrative support. Experience working in a small-to-mid-sized business environment is an advantage. Demonstrable experience managing full recruitment cycles and employee relations matters independently. Strong knowledge of Nigerian labour law, PAYE administration, pension regulation, and HR compliance requirements. Excellent written and verbal communication skills, able to draft professional correspondence and reports independently. High proficiency in the Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Familiarity with HR management tools or software (e.g., BambooHR, Zoho People, or similar) is an advantage. Exceptional organisational skills with the ability to manage multiple priorities simultaneously. High emotional intelligence, able to handle sensitive people matters with empathy and firmness in equal measure. Strong discretion and integrity in handling confidential information. Proactive, self-managed, and able to operate with minimal supervision. Comfortable working in a fast-paced, evolving business environment.

Educational Background:
Minimum of a B.Sc. in human resources management, business administration, industrial relations, or a related field.

Experience:
Minimum of 3 years of experience in an HR role, with at least some exposure to executive or administrative support.

Languages:
English

Additional Notes:
Remuneration: NGN150,000. Benefits: HMO coverage, Professional development support, Opportunity to grow within a scaling business.