Associate, Project Dynamo

Job Overview:
Global Admin ensures seamless office operations and strict adherence to Global Standards. This role requires a professional with high analytical proficiency, a results-first mindset, and the ability to proactively spot and eliminate operational inefficiencies.

Duties and Responsibilities:
Own and deliver office-related projects end-to-end (e.g. facility upgrades, office moves, system implementations), from initiation to formal close; Define scopes, timelines, budgets, and dependencies; actively manage risks and intervene early where delivery is at risk; Provide concise, fact-based progress updates, including blockers, corrective actions, and escalation recommendations; Execute procurement strictly in line with company SOPs, including vendor onboarding and KYC requirements; Prepare and submit Procurement Forms for COO approval prior to any purchase or commitment; Maintain accurate vendor records and ensure timely invoice and payment processing; Coordinate end-to-end travel logistics for staff and visitors, including visas, accommodation, and local transport; Manage the local transport fleet, ensuring servicing, compliance, and fuel controls are maintained; Ensure full adherence to local regulatory requirements and global compliance standards; Liaise with statutory bodies (Police, Fire Services, and regulators) to maintain continuous office compliance; Manage petty cash, expenses, and invoice workflows with high accuracy; Design and maintain real-time trackers for inventory, projects, and spend to identify inefficiencies, enforce controls, and drive cost discipline; Use data and analysis to support budget optimization and cost-saving initiatives; Plan and deliver office and corporate events in line with Global Admin protocols; Maintain event sheets and provide structured updates to stakeholders and the COO; Oversee daily office operations including reception, access control, and workspace readiness.

Required Qualifications:
University Degree; additional professional certifications in Project Management or Administration are an advantage

Educational Background:
University Degree

Experience:
Proven ability to manage multiple workstreams simultaneously in international, standards-driven environments; Demonstrated capability to identify process gaps, reduce waste, and improve operational efficiency; Highly organised, delivery-focused, resilient under pressure, and comfortable operating within approval-driven and audit-heavy environments

Languages:
Highly articulate, professional English (spoken and written)